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About the Role

 

This senior leadership role reports directly to the Executive Director, collaborates with all senior leaders and internal departments, and leads a team of one to two direct reports. Together the Finance Team supports all aspects of the Grand’s operations, and provides the necessary framework and rigour needed from a finance perspective.

 

The Senior Manager, Finance is a self-motivated, self-directed, hands-on leader who has genuine interest in the financial well-being of the organization and making an impact. This position requires careful attention to detail, the ability to problem solve and manage priorities, and the ability to move projects from inception to conclusion.   

 

This is a full-time, ongoing position working in a predominantly in-person work environment. As the finance team supports all aspects of the theatre’s in-person operations, working in-person is a requirement.

  

Essential Duties & Responsibilities

 

Financial Accounting

  • Responsible for leading and overseeing all aspects of the Grand Theatre’s financial systems & operations, including effective delegation of some tasks to the Finance Associate(s);

  • Complete monthly bank reconciliations, ticket sales batch processing & various other project reconciliations, along with related journal entries;

  • Identify areas for improvement in our financial processes, followed by developing, documenting and maintaining systems and controls;

  • Finalize the development of the Grand’s new ERP/finance software, ActivityHD;

  • Conduct bookkeeping functions including entries to the general ledger, accounts payable, accounts receivable and payroll;

  • Ensure capital assets are properly recorded and amortized;

  • Undertake intercompany transactions between the Grand Theatre & Foundation, and related journal entries, advising the Executive Director and Treasurer on prudent financial steps;

  • Collaborate with Department leaders to establish and manage annual budgets, including a two-year forecast;

  • Support to and lead contact for the annual audit process;

 

Finance Reporting

  • Generate comprehensive financial reporting and forecasting (quarterly, show-by-show, and annual), variance analysis, including providing financial updates to staff departments, senior leadership, the Finance Committee and the Grand’s Boards of Directors;

  • Generate supporting documentation for, attend, and collaborate with the Finance & Governance Committee of the Board, liaising closely with the Treasurer to hone effective financial controls;

  • Provide support for grant applications and funder reporting;

  • Complete recurring Canadian Arts Data (CADAC) financial filings, statutory and ad hoc sectoral surveys;

  • Present financial statements at board meetings and at the Annual General Meeting;

  • Represents the organization at key business & finance meetings;

 

Payroll

  • Supervise the Finance Associate(s) to ensure the accurate and timely processing of weekly payroll including all union dues, benefits, RRSP deductions, related remittances and journal entries;

  • Manage employee insurance and benefits plans;

 

Statutory & Regulatory Compliance

  • Act as the Grand’s main point of contact to the Canada Revenue Agency (CRA), Statistics Canada, and all regulatory reporting;

  • Prepare and submit all reporting to CRA and workplace safety organizations;

  • Prepare and file the annual Charities Tax Return with the CRA; 

  • Ensure all compliance requirements are met at all times including HST and payroll statutory remittances;

  • Maintain all legal records;

  • Work closely with the theatre’s auditors and oversee the annual audit process; 

  • Ensure all insurance applications are submitted and requirements are met;

  • Additional tasks as required;

 

Banking and Investment Management

  • Manage relationships with the Grand’s financial institution, and with investment managers, as applicable;

  • Renew banking and investment management agreements, as required;

  • Report to key external funders regarding investment returns and disbursement of funds;

 

Team Leadership & Administration

  • Lead and manage team of one to two Finance Associates;

  • Collaborate as a key member of the senior leadership team;

  • Actively attend functions and performances, as required;

  • Embrace and participate in an environment that encourages respect, open communication, a proactive approach to problem solving and reflect organizational values.

 

Qualifications & Competencies

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  • ​Post-secondary degree in Finance, Accounting, Commerce, Business or equivalent;

  • Chartered Professional Accountant (CPA) designation or equivalent is preferred;

  • 5+ years of senior management experience in a Finance/Accounting position, preferably in an arts sector, non-profit organization, or equivalent;

  • Understanding of Canadian Generally accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS);

  • Demonstrated track record with successful finance/payroll related technology implementation and change management;

  • Proficiency in Microsoft Suite (especially Excel) and collaboration tools such as Microsoft Teams or Zoom;

  • Proficiency in ERP/finance software and payroll systems, knowledge of Activity HD and ADP Payroll an asset;

  • Knowledge of the arts sector and/or not-for-profit sector;

  • Has a proven track record at achieving results & targets.

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Top 5 Skills

  • Strong business and financial acumen

  • Exceptional communication skills both oral and written, and presentation skills

  • Outstanding interpersonal skills, with the propensity to successfully foster new and maintain long-standing business relationships

  • Highly organized with demonstrated attention to detail and a keen ability to multi-task, prioritize and delegate effectively, and work under pressure

  • Expert problem solver, analytical thinker, and decision maker

 

Attributes of the Ideal Candidate

  • Team-centred and confident leader

  • Dynamic and innovative ambassador

  • Self-motivated and self-directed with a track record of successfully moving projects from inception to conclusion

  • High integrity and accountability

  • Willingness to learn and build new systems that support artistic activities

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Compensation, Benefits and Other Job Specifics

 

  • The Grand Theatre offers a competitive compensation package including generous extended health, dental, retirement and complimentary ticket benefits:

    • Salary range is $70,000 - $90,000 annually, commensurate with skills and experience;

  • Work hours are generally Monday to Friday from 9 am to 5 pm with some flexibility.

  • The role is based in London, Ontario, and a residency (or ability to relocate to) London is required. A relocation stipend is available.

  • All new hires will be subject to the following conditions of employment:

    • Must be able to legally work in Canada;

    • Must provide a recent and clear police information check

    • Must sign off on the theatre's employee handbook and health & safety policies which form part of the employee agreement

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